6 Ways to Make SharePoint More Productive
If you've never employed SharePoint in your business strategy or you've never optimized it to its full potential, continue reading below for six strategies to get you started.
1. Cash In on SharePoint's Integration Capabilities
One of the benefits of SharePoint is it gives you the ability to sync with compatible programs and applications. One such program is the Microsoft Office suite. Syncing with other programs can make your SharePoint experience significantly more user-friendly. Just ensure that your company places a focus on achieving goals and deadlines. You can do this by using charts to illustrate your goals and thus avoid bottlenecks and backlogs.
2. Setup Shared Networks
SharePoint gives companies who work with external users the opportunity to work easier with these relationships through shared networks. Through SharePoint, the company can still use software that requires licenses without requiring their clients to purchase the same licenses. (For details on how this work, see Microsoft Support.
3. Install a Centralized Document Center
Anyone who runs a business knows that it is far simpler to have all of your documents organized in a central document center. This not only cuts down on the length of time required to find a document for use, but it also ensures that important documents are not lost and that files can be shared easier. Frequently, permission to access documents across a network can make this process a hassle; however, SharePoint's permission settings can streamline this process.
4. Enhance Project Management
Project management can be difficult for some companies, which puts them at serious risk for missing deadlines. While setting up a strategy for project management can be difficult, it is not without its benefits. Moreover, it is vitally important. One suggestion for using SharePoint to streamline your company's project management is to employ a single template for all of your projects. This way your employees will become familiar with the structure and begin to work quicker and more productively.
5. Plan for the Worst-Case Scenario
While SharePoint is wonderful at making sure your documents stay where they need to be, there are always worst-case scenario moments when an important file is lost or corrupted. In this event, you need to have a plan in place for housing backup files on a separate drive (like OneDrive). Aside from setting up a backup plan, you should also have a recovery plan in place and ensure that everyone who needs to know about the plan does.
If you haven't done so already, upload copies of your files to a cloud-based server. Additionally, you should also develop a plan to send new data regularly.
6. Securities Management
SharePoint is not without flaws and it will require some maintenance in order to ensure that it continually does what your business requires. One key to SharePoint maintenance involves working to simplify how users can access files. In order to keep things efficient, you should attempt to grant administrative responsibility and access only to those individuals who work in that given area. You can avoid countless SharePoint problems by thoughtfully assigning permissions.
Some of these suggestions are easier to implement than others; however, even implementing a few can help make your company more productive.
Innovative Architects can help setup Microsoft business solutions for your company, from responsive web design with SharePoint to developing mobile SharePoint apps and beyond. Feel free to contact us today to learn more or get started. We also would like to direct you towards our blog and knowledge center for additional SharePoint Resources.