5 Common Myths Surrounding SharePoint Busted

IA SharePoint consultants separate fact from fiction in the world of Microsoft collaboration software

Microsoft SharePoint is kind of like a torque wrench – it’s a tool everyone should have, but many aren’t quite sure how or when to use it. Because of this gap in knowledge, misnomers and misconceptions often arise and are propagated about the functionality, usability, capability and management of the popular SharePoint platform.

To set the record straight, we want to bust five frequent rumors right now surrounding the SharePoint enterprise solution so that business managers might be better informed and prepared when it comes to overcoming productivity challenges with the help of Microsoft’s #1 collaboration technology.

Myth #1: SharePoint does not support large enterprises.

Despite the fact that numerous Fortune 500 companies and other large organizations have been able to leverage SharePoint’s capabilities to meet their needs, the unfounded rumor that Microsoft’s premiere collaboration software is ill-suited for big companies continues to spread. The truth is, SharePoint is designed to work for organizations of all sizes, and large companies who make the mistake of believing this myth will risk missing out on countless benefits.

For example, BWAY Corporation came to Innovative Architects several years ago in need of some help. As a successful manufacturing company, BWAY brought in over $800 million in sales annually. However, due to the size of their operation they faced several challenges, including inefficient form entry and workflow. We were able to solve this problem completely by building a rich portal-based solution using Microsoft SharePoint and Infopath.

Myth #2: SharePoint is simply a content management system on steroids.

Myths are often based in some truth, and this misconception is one of them. Yes, SharePoint is a powerful way to store all necessary documents and files—better known as Enterprise Content Management. But while SharePoint certainly is adept at helping organization manage their data, that isn’t the only thing it can do.

The SharePoint platform also hosts collaboration, discussion, drafting, approvals, reviews, access, distribution to team members, and a wide range of other social networking and business intelligence tools that are forgotten far too often.

Myth #3: SharePoint always looks like…well, SharePoint.

Small blue font and tons of white space is what most people think of when they visualize a SharePoint site. This is the default style of SharePoint– however, that doesn’t mean it has to stay that way. Microsoft has installed a number of easy-to-use tools that enable IT and business managers to customize the look and feel of their SharePoint portals to match the overall branding of the organization. And if that isn’t enough, Innovative Architects will gladly use our experience to plan, design and implement a more thorough and comprehensive SharePoint customization for you.

Myth #4: SharePoint’s user interface is a nightmare.

The misnomer that SharePoint is not user-friendly is one of the most pervasive myths out there. In reality, Microsoft has designed SharePoint specifically for non-technical users by incorporating tools that are already commonly used by employees in the workplace and at home. So why do people think otherwise?

One source of struggle for a number of organizations is the rudimentary, basic features of SharePoint fresh out of the box. As with any tool, companies must put in some initial labor in order to set up a platform that works best with their particular organization’s needs and desires. Users who don’t understand how to properly leverage the features of SharePoint may end up missing out on the platform’s full capabilities, making regular business process much harder than they need to be.

SharePoint consultants at IA fully understand Microsoft’s best practices for implementing a SharePoint platform and can guarantee that your new user-friendly platform is adopted both efficiently and—most importantly—effectively.

Myth #5: Only IT can manage SharePoint

If you have an IT department, chances are they’re already overloaded with a constant onslaught of small technical requests that eat up much of their time. If you are the IT department, then you too probably have enough on your plate without having to tinker with yet another program.

Fortunately, SharePoint does not have to fall on the shoulders of your already burdened IT. For instance, instead of making IT go into your organization’s intranet and extranet portals to manage content manually, SharePoint enables each department to pickup document storage themselves. The same process can apply to workflows, as well. Of course, IT can still facilitate these processes, but the day-to-day chores go to the users who access those tasks and files regularly.

Real SharePoint Solutions

Don’t make the mistake of believing everything you hear about enterprise software solutions. From our experience, we have seen first-hand that what works for one organization may not work for another—and vice versa. The only way to know whether SharePoint can be utilized to overcome your current business challenges is by enlisting the help of a knowledgeable SharePoint consultant.

At IA, we will give you honest answers and measurable results, not empty promises. Contact us today to learn more about our SharePoint services and solutions, or continue browsing our blog and knowledge center to learn more about the exciting features and opportunities SharePoint provides organizations of all sizes!